Dongbei University of Finance & Economics
International House – Residential Rules
Residential rules help create a secure and appropriate living environment for all residents. Through the active participation of all residents and their visitors in abiding by the rules, a community, conducive to living, working and personal growth is established.
The residential rules form a part of your Housing Agreement. By signing the Housing Agreement, you agree to abide by these rules.
If you fail to comply with these rules and any updated or variation of them which is notified by management at your residence, it will constitute a failure by you to comply with the provisions of your Housing Agreement and may lead to disciplinary action against you, including termination of your right to reside in the residence.
You must at all times comply with these residential rules, the policies and regulations of Dongbei University of Finance & Economics and all laws of China.
The rules apply to visitors as well as all residents.
For the purposes of the Residential Rules, the terms below have the following meanings:
· Common Areas: All areas on premises for the common use of residents including, but not limited to, community kitchens, community library, community laundry, entry areas, hallways, courtyards and stairways.
· I-House Residence Office (E106) includes: house manager, cleaners, and Janitors, are responsible for looking after the building, supervising the accommodation and helping you to keep the communal areas clean and serviceable.
· International Cooperation Office (E102) deals with room assignment, complaints, etc.
All residents in the House should feel free to approach the I-House Residence Office or International Cooperation Office should they require assistance.
Use of Room
The apartment to which the resident has been assigned is for his/her personal use while working in the University. Residents are not permitted to engage in any commercial activity in residence rooms or common areas. Sub-letting of all or part of the accommodation is prohibited.
Right of Entry
The house manager, delegated staff or other authorized persons may enter a resident’s apartment at any time for any of the following reasons:
· If there is an emergency or there is reason to believe somebody is in clear or imminent danger.
· If there has been a breach of the rules by a resident or his/her guest.
· If there is external requirement for maintenance on the facilities.
· To perform maintenance in response to a request from the resident.
· For the purposes of routine inspection at all reasonable hours of the day.
· To complete a lock change.
· To protect University property such as in the case of flooding, fire, etc.
· To enter an apartment to turn off a stereo or alarm, or close a window that has been left on/open while resident is away.
· While evacuating a floor during a fire alarm or fire emergency (or to determine the origin of smoke).
Where possible, you will be given at least 24 hours notice of any inspection. There may be instances where it is not possible to give notice.
II. Behavioral Rules
General Behavioral Rules
· Residents are expected to respect the rights of others and to act in a supportive, responsible manner.
· In line with this expectation, resident must not act in an insulting or threatening manner towards any resident or staff member.
· Resident may not enter another resident’s apartment without their expressed permission.
· Resident is responsible not only for his/her behavior but that of his/her spouse, children and visitors. This includes any actions which may threaten the safety and wellbeing of residents, their visitors, staff members, and/or the property, which may result in the termination of your residency.
· Any criminal act will be reported to the police.
Discrimination, Bullying, Harassment and Threatening Behavior
All forms of discrimination, bullying, harassment, and threatening behavior are prohibited. Any person who discriminates, bullies, harasses in any manner or, threatens the safety or well being of any residents, verbally, physically, sexually, or in writing, may be subject to immediate eviction from I-House.
Discrimination is prejudicial treatment of individuals or groups of people based on their race, ethnicity, color, national origin, sex, religion, disability or any other characteristic protected by applicable laws.
Bullying is any repeated unreasonable behavior, in any environment, that is directed towards a person or group of people, which creates a risk to their mental or physical health and safety. This includes cyber bullying.
Harassment is unwelcome conduct that is offensive, humiliating or intimidating to any other person and is either repeated, or of such significant nature that is has a detrimental effect on the person.
Noise control is essential in a communal environment. Please practice consideration for others when listening to music or watching television. If a resident near you is making too much noise, approach them politely yourself. If you do not receive a cooperative response then you should speak with the house manager, or International Cooperation Office.
The following noise rules should be observed:
· Musical instruments or sound equipment should not be heard in adjoining rooms.
· Room doors should not be left open to allow noise to pervade the house.
· There should be no noise around the complex.
· Residents must exercise extra restraint between 10:00pm and 7:00am when most other residents are likely to be sleeping. This includes weekends and public holidays.
· Residents are expected to take some responsibility for the noise around, by asking others to be quiet when they are being unreasonably noisy or unintentionally disruptive.
· Resident must lower noise level when asked to by other residents.
· Residents are expected to be considerate of residents in the immediate neighborhood of their residence. This means not causing any unnecessary disturbance or annoyance.
Alcohol, Drugs and Smoking
Residents are expected to use alcohol in a responsible manner in their apartments. Residents may not consume alcohol in any other common area, unless there is a special event organized with the written permission of the house manager and the International Cooperation Office.
Non-prescribed or illegal drugs are strictly forbidden. Possession of drug paraphernalia of any kind is not permitted. Drug paraphernalia is any object that aids in the injection, ingestion, and/or inhalation of illicit drugs.
The International House is smoke-free. If your bedroom or other places has been contaminated or soiled by smoking, you will be charged in addition to other possible penalties, for the commercial cleaning of all furnishings such as the bed, bedding, curtains, carpet, and any furniture fabric.
Other Prohibited Items & Behavior
The following items are prohibited in residence and could be subject to confiscation, or render the resident subject to eviction from I-House by University officials. The university reserves the right to enter apartments to seize any prohibited or inappropriate items. Penalty and/or other disciplinary action may result from possession of these items.
· Animals/pets are not permitted in the residences and residents who are found to be keeping them in their room/apartment will be asked to remove them. Failure to comply may result in eviction from residence.
· The use or possession of weapons (including but not exclusive to firearms, ammunition, hunting/exotic knives, swords, archery equipment, target pistols, machetes) and flammable or hazardous substance are not permitted in the residences.
· Throwing objects from windows.
· Installing aerials and/or other devices on the exterior of the building is not permitted.
· Activities which encourage rapid consumption of alcohol (i.e. drinking games) are not permitted.
· Gambling is prohibited.
· Damage or deface the common property.
· Leave rubbish or recycling material on the common areas.
· Store any personal belongings in common areas, including: store bicycles in the hallways, put plants in windowsills, etc.
· Any other act prohibited by Chinese laws and regulations or DUFE regulations.
III. Safety and Security
Resident must register his/her accommodation with 24 hours after his/her arrival. Resident shall provide hisher passport to the house manager for registration. Failure to register with 24 hours of arrival may lead to penalties imposed by local Public Security Bureau.
Keys will be issued to the new residents on the date of moving into I-House. Keys remain the property of the University and should be returned to the house manager at the end of each contract or on termination of your occupancy. On no account should keys be duplicated, or given/loaned to any other person.
If keys are lost or otherwise cannot be returned to the house manager on departure, you may be charged for replacement of keys, and/or changing the locks. Any resident who loses keys should report the fact to house manager as soon as possible. Please carry keys with you at all times when you leave your apartment. The house manager has access to master keys for use in emergencies, but is not to be expected to needlessly devote their time to unlocking Residents’ doors.
The building entrance is open from 6:00am to 10:00pm. Other than the above time period, an entrance card will be needed to enter the building.
Residents may apply for entrance card of the building from the house manager after moving in, and give the house manager 100 Yuan as deposit for each card. Entrance card should be returned to the house manager at the end of each contract or on termination of your occupancy; meanwhile, the resident can get the deposit back from the house manager. Any resident who loses entrance card should report the fact to house manager as soon as possible, and the deposit will not be returned.
For the safety of everyone living in the I-House, all external doors should be kept closed. Residents and their visitors must enter only via the main entrance. Other doors are for emergency use only. Windows are not to be used for access. Please do not allow people whom you do not know to enter any part of the accommodation. If you jeopardize the security of the building by loading your keys, entering or exiting via window, propping open doors, or letting in strangers, you may be subject to penalty payment or eviction from the house.
· Do not lend your keys or entrance card to anyone.
· Residents must behave in an appropriate manner and ensure their actions do not put themselves or others at risk.
· Residents cannot burn anything in their apartments or in common areas.
· Residents cannot interfere with fire door stays or keep fire doors open in any way.
· Residents may not have or use fireworks in and around the residence. Fireworks are strictly forbidden at all times.
· Residents may under no circumstances whatsoever go onto the roof of the building.
· Residents may not, under any circumstances, throw anything out of, or hang anything from, any external window, balcony or stairway or place anything or any obstruction in common areas.
· Residents may not wear or use in-line skates, roller blades and skateboards inside the building.
· Residents may not throw or kick balls inside the building.
Emergency evacuation diagrams are on the back of every apartment door.
Interference with or misuse of fire protection equipment of any type is strictly forbidden. Tampering with fire preventing equipment of any kind will result in a serious penalty and immediate eviction from residence.
· What to do in case of Fire
· In Case fire in your apartment:
① Close the door of the room the fire is in.
② Leave the apartment.
③ Close the door between the apartment and the corridor.
④ Sound the nearest internal fire alarm.
· If you discover a fire anywhere in the building:
① Ring the nearest internal fire alarm.
② Alert everyone in the area.
· When you leave the building:
Notify the janitor of the fire site.
· Before leaving the building at the end of your Housing Agreement, residents must clean their apartment thoroughly and ensure that all communal areas of the building are also clean. Residences should be left clean and tidy and cleared of all personal possessions.
· All food should be removed from cupboards and fridges, etc. The stove top, microwave, etc. should be thoroughly cleaned. Additional cleaning charges may be levied in case of residences not left in an acceptable condition.
· In general you must lock your room and return your keys in person to the house manager by 3:00pm on the last working day of Housing Agreement, unless other arrangements have been made in advance.
· The apartment will be inspected by the house manager once the resident removed all his/her personal belongings and rubbish. The resident should be present for the inspection.
· Before moving out, the resident must advise the house manager of their intended leaving date to arrange a mutually convenient time for final inspection.
· Resident must request an inspection and have the details confirmed at least one week in advance of the date requested. If a mutually convenient time for the final check-out inspection cannot be arranged, or should you vacate your apartment without requesting a final check-out inspection, the findings of the accommodation management team will be final and binding.
· Before leaving the residence, resident must return all keys and entrance card provided for their use, as well as all chattels provided in the signed Item List, in good condition. Should you not do so, charges will be imposed to replace these items.
Room and Telephone Numbers
The I-House service team does not provide the room or telephone numbers of residents to persons making inquiries (except to University officials). It is the residents’ responsibility to provide their room and phone numbers to friends and family members.
Residents are reminded not to leave large sums of money or valuables in their rooms. The university cannot assume responsibility for lost, stolen or damaged possessions.
IV. Property and Building
The residents are responsible for the cleaning of their room, and for keeping the communal areas of shared apartment in a clean and tidy condition. Refuse, scraps and garbage are to be properly bound and deposited in the garbage chute provided. The I-House reserves the right to make periodic inspections of the accommodation to ensure the basic hygiene standards are maintained. At least 24 hours prior notice will be given whenever possible. Failure to meet the required standard will result in 24 hour notice being issued to enable the situation to be rectified by the resident(s) concerned. If the situation is not rectified, the house manager will arrange to have the areas concerned cleaned, and all charges pass on to the Resident(s).
Posters or Stick-ons
Pictures, posters, etc. should be removed completely when the resident vacates the accommodation. Any damage caused by posters will be charged on departure.
Any damage to any part of the interior or exterior including walls, floors, equipment, furnishings, fittings, fixtures, or damage to furnishings in the common areas will be charged to the person/s responsible. In the case of damages to common areas, where the person responsible is unknown and does not come forward, the cost will be equally divided between all members of the residence. Please note that residents are responsible for any damage caused by their visitors. Damage due to reasonable wear and tear will be repaired free of charge.
Residents shall not sell, give, or take away any facilities and equipments belonging to the house. The house manager will have a routine check before resident checks out. If any items found missing, the resident should pay at their original price.
Some apartments are not equipped with washing machines. There are community washing machines in the basement.
· The washing machines in the community laundry may only be used by residents who have no washing machine in their apartments.
· The following items are prohibited from community washing machines: carpets, shoes or any other items which is considered not suitable to be washed in the share washing machines by the house manager or other residents.
Campus network access is available for international teachers, and can be applied from Network Office. If the residents find the network not stable enough for their daily usage, they can choose to apply for commercial network service.
Each resident is provided a mail box in the lobby.
The mailing address for residents in I-House:
Dongbei University of Finance & Economics
217 Jianshan Street
Shahekou District, Dalian
Liaoning Province, China 116025
Visitor is any person who is not a current resident or staff member. This includes all former residents.
· Visitors are welcome to visit from 8:00am to 10:00pm, but must show consideration to the other residents and staff in the building.
· Residents are held fully accountable for their visitor’s behavior and actions from the time the visitor arrives until the time he/she leaves.
· Visitors must not remain on the premises while the resident is absent, nor can they stay overnight under any circumstance.
· Visitors must be met at the front entrance by the resident, their host. They must remain in the resident’s company while on the premises, and must leave the property before 10:00pm.
· If a family member comes to visit and wants to stay for a night or two, the resident must submit a written application with detailed information including: arrival/departure dates, scan copy of visitor’s passport and visa, etc to the International Cooperation Office. Only with a written permission from the ICO, the family member can stay overnight. The visitor must register accommodation with the house manager within 24 hours of arrival.
VI. Changes to Rules
· The university reserves the right to amend or supplement the rules during the term of residency.
· The latest version of the residential rules will be posted on bulletin board.
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